Educator

Privacy Policy

Speakers for Schools

Privacy Policy

Speakers for Schools (We) are committed to protecting and respecting your privacy.This Privacy Policy (together with our Terms of Use and any other documents referred to in it) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.For the purpose of the General Data Protection Regulation (EU) 2016/679 (the GDPR), the data controller is Speakers for Schools. We are a registered charity under charity number 1150411 and have our registered office at 40 Berkeley Square, London, W1J 5AL.

WHERE WE GET YOUR INFORMATION FROM

Information you give us:

  • information about you that you give us by filling in forms on our site or by corresponding with us by e-mail or otherwise
  • includes information you provide when you register to use our site, subscribe to our services or participate in discussion boards or other social media functions

Information we collect about you:

  • each time you visit our site we will automatically collect technical information via Google Analytics, including part of your Internet protocol (IP) address (so it is anonymous and cannot identify you), your login information, browser type and version, operating system and platform, information about your visit, including the full Uniform Resource Locators (URL), services you viewed or searched for, length of visits to certain pages and page interaction information (such as scrolling, clicks and mouse-overs)
  • this is all statistical data about your browsing actions and patterns and does not identify you by name
  • for individuals in our speaker network, we may seek to gather social media handles for the promotion of your work with us from publicly available social media platforms

Information we receive from other sources:

  • information we receive about you if you use any of the other services we provide
  • we will notify you when we receive information about you from them and the purposes for which we intend to use that information

 

PERSONAL DATA

Personal data is information which could identify you specifically like your name, job title or email address. This is collected either through our online forms – so our application forms and Contact Us page – or through your communication with us by email or phone, so we only have the information which you give us specifically.

To be able to organise talks in schools with you, we will always need at least your name, job title, contact details and location so this is the most crucial information for us. We will keep this information for as long as we actively work together, and at most 2 years beyond that. This information is used to fulfil your application and keep in touch regarding your relationship as part of the Speakers for Schools network, by helping to organise talks in secondary schools either as a teacher or a speaker.

Specifically regarding our speaker network, in addition to this data we may seek to collect directly from you other information, including demographic data around gender, ethnicity, etc. to ensure that we are creating a representative network to inspire students, and also to use the data in aggregate for marketing or promotional purposes.

Furthermore regarding our speaker network the basic details of the date and location where you have or will volunteer your time with us may be shared with your employer if asked, or a partner we are working with on a wider talk series, purely for company-wide reporting purposes. Finally, these details may be shared with contracted PR or marketing companies for marketing purposes for the charity’s benefit. No data beyond your participation would be shared outside of the charity. May be shared with official third parties of the charity to support the charity’s core operations and activities.

Please know that we do not and will not ever email you to advertise paid services or products, nor do we or will we sell your personal data with third parties for any kind of marketing purposes. We will only otherwise disclose your personal information to third parties as part indicated above, or as part of fulfilling your application or if we are under a duty to do so in order to comply with any legal obligation or in order to enforce or apply our Terms of Use.

 

YOUR RIGHTS

You have certain rights regarding your personal data that we hold:

  • The right to be informed – We have to tell you about the personal data we’re holding about you and what we do with it (which is exactly what this page is). If these details change, you can find them here, but if they’re significant we will contact you to let you know about the changes.
  • The right of access – You can request that we provide you with all of the personal data we hold about you, and we will provide it within as quickly as we can reasonably do so.
  • The right to rectification, to restrict processing, and to erasure – You can contact us at any time to either correct any data with us which you think is incorrect, to ask us to stop processing and using your information temporarily, or to ask us to erase your data completely. You can contact us for this by either emailing admin@speakersforschools.org or getting in touch via our Contact Us
  • The right to object – If you don’t like what we’re doing – how we’re contacting you, etc. – you can always let us know using the above contact details and we will stop what we’re doing immediately.
  • Finally, you also have the right to not have decisions made about you automatically without your knowledge. No decisions we make are made by an automatic process, so this is not relevant here.

 

WORDPRESS

We use a third-party service, WordPress.com, to publish our website. These sites are hosted at WordPress.com, which is run by Automattic Inc. We use a standard WordPress service to collect anonymous information about users’ activity on the site, for example the number of users viewing pages on the site, to monitor and report on the effectiveness of the site and help us improve it. For more information about how WordPress processes data, please see Automattic’s privacy notice.

 

EMAIL

We use Transport Layer Security (TLS) to encrypt and protect email traffic in line with government. If your email service does not support TLS, you should be aware that any emails we send or receive may not be protected in transit. We will also monitor any emails sent to us, including file attachments, for viruses or malicious software. Please be aware that you have a responsibility to ensure that any email you send is within the bounds of the law.

LINKING TO OTHER SITES

Our site may, from time to time, contain links to and from the websites of our partner networks and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal information to these websites.

 

CHANGES TO OUR PRIVACY POLICY

Any changes we make to this Privacy Policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to this Privacy Policy.

 

CONTACT

Questions, comments and requests regarding this Privacy Policy are welcomed and should be addressed to info@speakersforschools.org

 

IMAGE AND VIDEO POLICY

Photos and videos may be taken during a Speakers for Schools event, and the charity will always use data protection measures in storing and using either medium as appropriate to their origin, especially where young people are depicted.

As a general point, most images of talks focus on the speaker, with only the backs of students’ heads visible, so most images do not contain identifiable young people.

 

USAGE

For images directly shared with Speakers for Schools by the school, speaker or similar, it is their responsibility to ensure they are allowed to do so and they have followed their own data protection procedures. For images which a representative of Speakers for Schools takes, we will always ensure that we have permission to do so with the relevant organisation, usually the school, and will work to obtain consent where it is required.

We will not use photos that we do not have permission to use, excepting a limited usage of images publicly shared of the event.

This media content will be used by the charity for reports and promotional/marketing material to help the programme grow, in line with granted permissions. Where acknowledgements are able to be provided, we will endeavour to do so. Aside from these purposes, photos and videos will also be shared with the school for their own marketing purposes and may be shared with the speaker and select partners as appropriate.

 

SECURITY

Regardless of the image’s origin, the charity is responsible for storing any such photos or videos securely, and they will be kept on secure servers. We do store content like this in perpetuity for these stated purposes.

 

YOUR RIGHTS

Please be aware that any images which contain you as an identifiable individual (i.e. generally not back of head), this constitutes personal data, and so falls under our privacy policy, and you have rights regarding this data, which are detailed above.