Your privacy respected here.
Speakers for Schools (We) are committed to protecting and respecting your privacy. We don’t hide behind small print because we understand how important your privacy is to you.
That’s why we share everything you need to know about what we do with your personal information. We also make it simple for you to tell us what you want us to do with your data.
We aim to be transparent and fair in all aspects of how we collect, manage and account for your personal data.
Your privacy
We take your privacy seriously. You trust us with your privacy and maintaining this trust is central to everything we do. That’s why we are open and transparent about what we do with your personal information.
Student data is kept strictly in the UK unless specifically stated otherwise, such as when requesting support or making an inquiry where the name, email address, and communication records may sit on our provider’s servers in Europe.
- directly from you when you provide it to us (e.g., when you sign up to use our services, make enquiries, or enter a competition, promotion or survey);
- from publicly-available sources;
- automatically as you navigate through our website; and
- from third parties (e.g., if you are a young person, we may receive information about you from your school/college/parent/guardian for you to sign up to our services).
Service User (young person):
This section applies to you if you sign up to one of SFS’ services, either on your own or through your school/college.What we may collect… | Why | Legal Basis |
Name; date of birth; gender; email address; phone number; contact address; contact phone number (as applicable), school/college attended. | If you sign up to use our services, either on your own or through your school/college, to inform you about the service. | Processing for the performance of our contract with you (Article 6(1)(b). |
Obtain feedback on your experience of using our website and services for example when you report content via our platform, send us emails, or reply to surveys about the impact of our service. | Our legitimate interest in assessing the effectiveness of our website, programmes and online services (Article 6(1)(f). | |
To inform you about our services and other Speakers for School related services. | Consent if you are over the age of 13 (Article 6(1)(a). Consent from a parent/guardian/carer if you are under the age of 13 (Article 6(1)(a). You can opt-out of these mailings at any time by clicking the unsubscribe link in our emails or by emailing DPO@speakersforschools.org. | |
For events. We will use your personal data to allow us to process your registration, communicate with you and obtain your feedback about the event. | We are processing this information about you for these purposes because it is in our legitimate interests to administer our events (Article 6(1)(f). We will also contact you about future events you might be interested in if you have given your consent to this (Article 6(1)(a). You can opt-out of these mailings at any time by clicking the unsubscribe link in our emails or by emailing DPO@speakersforschools.org | |
For the purpose of protecting you or others; in emergency medical circumstances, the charity will have to release information to protect your interests or the interests of others. | Vital Interest (Article 6(1)(d). | |
Eligibility for free school/college meals; information about whether you are in local educational authority care. | For the purposes of demonstrating our commitment to social responsibility, equality and mobility. | This is in compliance with our overall legal obligations in respect of social responsibility and equality (Article 6(1)(c) & social protection law (Article 9(2)(b). |
Marketing and Communications Data including your preferences in receiving marketing from us and our third parties and your communication preferences. | To send you marketing communications. | Consent (Article 6(1)(a). You can opt-out of these mailings at any time by clicking the unsubscribe link in our emails or by emailing DPO@speakersforschools.org. |
Data on your usage, engagement, and service utilisation in order to: understand your relationship with Speakers for Schools; support programme quality assurance; enhance the quality of our services and facilities; and enhance our systems and support services. | For management information, testing systems, research, and learning analytics. | While we will where possible use aggregated data, however in some cases we will use personal data where there is a legitimate interest in doing so (Article 6(1)(f). |
Data relating to health or disabilities if provided by you. | We require this information to ensure you receive reasonable adjustments (if required) when accessing our services. | This is provided voluntarily and is processed in accordance with our contract with you (Article 6(1)(b) and for health purposes (Article 9(2)(h). |
Data relating to race or ethnic origin. | On specific occasions, the charity will only process this data if you provide this. We are all about inclusion, so we will use this information to ensure we are advancing social mobility across the UK. | This is in compliance with our overall legal obligation in respect of social responsibility and equality (Article 6(1)(c) & social protection law Article 9(2)(b). |
Publicity photographs and/or video/digital images. | To promote the work of the charity. | Consent if you are over the age of 13 (Article 6(1)(a). Consent from a parent/guardian/carer if you are under the age of 13 (Article 6(1)(a). |
Emergency contact details. | To allow us to inform your contacts if you have taken ill or have an accident whilst using our services. | Vital interests (Article 6(1)(d). |
Parent/Guardian/Carer:
This section applies to you if you are the parent, guardian or carer of a young person under the age of 13 or without capacity, using SFS’ services and you provide us with any of the personal data outlined below.What we may collect… | Why | Legal Basis |
Name; date of birth; gender; email address; phone number; contact address; contact phone number (as applicable), school/college attended. | If you sign up for a young person to use our services, to inform you about the service. | Processing for the performance of our contract with the young person (Article 6(1)(b). |
Emergency contact details. | Vital interests (Article 6(1)(d). | |
Marketing and Communications Data including your preferences in receiving marketing from us and our third parties and your communication preferences. | To send you marketing communications. | Consent (Article 6(1)(a). You can opt-out of these communications at any time by clicking the unsubscribe link in our emails or by emailing DPO@speakersforschools.org. |
Correspondence to and from you (electronic or otherwise) (this excludes marketing communications). | To keep records. | Our legitimate interests in communication with you and responding to your queries (Article 6(1)(f). |
Teacher/Educator:
This section applies to you if you sign up to SFS on behalf of your school/college to access the Speakers for Schools programmes for the young people in your school/college.What we may collect… | Why | Legal Basis |
Name; username (or similar identifier); title; gender; school/college details; work email address; work phone number; mobile phone number; and occupation/employment information. | If you sign up on behalf of your school/college to use our services and to verify your eligibility for access to the Speakers for Schools programmes. To inform you of the services you have signed up for. | Processing for the performance of our contract with you and your school/college (Article 6(1)(b). |
Obtain feedback on your experience of using our website and services for example when you report content via our platform, send us emails, or reply to surveys about the impact of our service. | Our legitimate interest in assessing the effectiveness of our website, programmes and online services (Article 6(1)(f). | |
To inform you about other Speakers for Schools related services. | Consent (Article 6(1)(a). You can opt-out of these mailings at any time by clicking the unsubscribe link in our emails or by emailing DPO@speakersforschools.org. | |
For events. We will use your personal data to allow us to process your registration, communicate with you and obtain your feedback about the event. | We are processing this information about you for these purposes because it is in our legitimate interests to administer our events (Article 6(1)(f). We will also contact you about future events you might be interested in if you have given your consent to this (Article 6(1)(a). You can opt-out of these mailings at any time by clicking the unsubscribe link in our emails or by emailing DPO@speakersforschools.org | |
Data on your usage, engagement, and service utilisation in order to: understand your relationship with Speakers for Schools; support programme quality assurance; enhance the quality of our services and facilities; and enhance our systems and support services. | For management information, research, and learning analytics. | While we will where possible use aggregated data, in some cases we will use personal data where there is a legitimate interest in doing so (Article 6(1)(f). |
Marketing and Communications Data including your preferences in receiving marketing from us and our third parties and your communication preferences. | To send you marketing communications. | Consent (Article 6(1)(a) and legitimate interest where we are informing you of similar services (Article 6(1)(f). You can opt-out of these communications at any time by clicking the unsubscribe link in our emails or by emailing DPO@speakersforschools.org. |
Information confirming that you have read and understood our policies and procedures. | To confirm that you have read and understood our policies and procedures. | As part of the performance of our contract with you (Article 6(1)(b). |
Publicity photographs and/or video/digital images. | To promote the work of the charity. | Consent (Article 6(1)(a). |
Speaker/ Guest Speaker:
This section applies to you if you apply to, and/or if you agree to be a speaker on any of our programmes.What we may collect… | Why | Legal Basis |
Name; title; contact address; email address; contact phone number; company name; photo; biography; link to social media profiles; office/PA contact details (email and mobile) and occupation/employment information. | If you apply to be a speaker/ guest speaker or agree to be a speaker/ guest speaker. | As part of the performance of our contract with you (Article 6(1)(b). |
Obtain feedback on your experience of using our website and services for example, send us emails, or reply to surveys about the impact of our service. | Our legitimate interest in assessing the effectiveness of our website, programme and online services (Article 6(1)(f). | |
To keep you up to date with news about our work, events, products, and ways of supporting Speakers for Schools. | Consent (Article 6(1)(a) and legitimate interest where we are informing you of similar services (Article 6(1)(f). You can opt-out of these mailings at any time by clicking the unsubscribe link in our emails or by emailing DPO@speakersforschools.org | |
Data relating to race or ethnic origin if you apply/agree to be an Inspiration speaker. | On specific occasions, the charity will only process this data if you provide this. We are all about inclusion, so we will use this information to ensure we are advancing social mobility across the UK. | This is in compliance with our overall legal obligation in respect of social responsibility and equality (Article 6(1)(c) & social protection law Article 9(2)(b). |
Data relating to health or disabilities if provided by you and you apply/agree to be an Inspiration speaker. | We require this information to ensure you receive reasonable adjustments (if required) when assisting us with the Inspiration programme. | This is provided voluntarily and is processed in accordance with our contract with you (Article 6(1)(b) and for health purposes (Article 9(2)(h). |
Social media identifiers; image. | If you apply to be an Inspiration speaker or agree to be an Inspiration speaker. | Consent (Article 6(1)(a). |
Data on your usage, engagement, and service utilisation in order to: understand your relationship with Speakers for Schools; support programme quality assurance; enhance the quality of our services and facilities; and enhance our systems and support services. | For management information, research, and learning analytics. | While we will where possible use aggregated data, however in some cases we will use personal data where there is a legitimate interest in doing so (Article 6(1)(f). |
Information confirming that you have read and understood our policies and procedures. | To confirm that you have read and understood our policies and procedures. | As part of the performance of our contract with you (Article 6(1)(b). |
Publicity photographs and/or video/digital images. | This depends on your relationship with us, but will generally be to promote your work and/or the work of the charity. | Consent (Article 6(1)(a). |
Work Experience Employer:
This section applies to you if you provide opportunities for young persons.What we may collect… | Why | Legal Basis |
Your name; gender; profile name; job title; company name; contact address; email address; contact numbers; company website; company logo. | If you sign up on behalf of your company to use our services. | As part of the performance of our contract with you (Article 6(1)(b). |
Obtain feedback on your experience of using our website, programme and services for example when you report content via our platform, send us emails, or reply to surveys about the impact of our service. | Our legitimate interest in assessing the effectiveness of our website, programme and online services (Article 6(1)(f). |
Contractor/Supplier:
This applies to you if you perform services for the SFS Group as an independent contractor, supplier or vendor.What we may collect… | Why | Legal Basis |
Your name; gender; profile name; company name; contact address; email address; and contact numbers. | To enable us to make payments, send remittances, answer queries etc., and fulfil our relationship with you as a supplier. | As part of the performance of our contract with you (Article 6(1)(b). |
Bank Details | To enable us to make payments, send remittances, answer queries etc., and fulfil our relationship with you as a supplier. | As part of the performance of our contract with you (Article 6(1)(b). |
Unique Taxpayer Reference (UTR) Company Registration Number (CRN) | To enable us to make payments, send remittances, answer queries etc., and fulfil our relationship with you as a supplier. | As part of the performance of our contract with you (Article 6(1)(b). |
Know your Customer (KYC) checks and information including a copy of your passport (if a contractor). | To enable us to make payments, send remittances, answer queries etc., and fulfil our relationship with you as a supplier. | As part of the performance of our contract with you (Article 6(1)(b). |
Donor:
This section applies to you if you make a donation to SFS.What we may collect… | Why | Legal Basis |
Name; gender; email address; contact address; contact number. | If you signed up for Gift Aid, we are required to obtain your name and postal address. | It is a legal requirement for this process (Article 6(1)(c) and also forms part of our contract to accept your donation (Article 6(1)(b). |
Marketing and Communications Data including your preferences in receiving marketing from us and our third parties and your communication preferences. | To send you marketing communications. | Consent (Article 6(1)(a) and legitimate interest where we are informing you of similar services (Article 6(1)(f). You can opt-out of these communications at any time by clicking the unsubscribe link in our emails or by emailing DPO@speakersforschools.org. |
Financial information, such as bank name, sort code and account number. | To enable us to accept your donation. | As part of the performance of our contract with you (Article 6(1)(b). |
Enquiry maker:
This section applies to you if you submit a general query or a data subject rights request to SFS.What we may collect… | Why | Legal Basis |
Name; gender; username (or similar); title; contact address; email address; contact phone number; and company name (where applicable). | If you make a general business enquiry, to enable us to respond to it. | Our legitimate interests in responding to your queries (Article 6(1)(f). |
To enable us to respond to requests, complaints and enquiries made under Data Protection legislation. | Our legal obligation to comply with such requests (Article 6(1)(c). |
- Communicate with staff
- Maintain log of contractor work
- Manage staff pensions
- Manage staff payroll
- Staff training and development
- Manage staff absense and holidays
- Manage staff health and safety
- Manage staff disputes
- Manage staff benefits
- Recruitment
- Complying with legal obligations
- Ensuring security of IT systems
If you are donor
We may process your personal information in order to fulfil our contract with you and to provide you with our services. This includes the following purposes:- Collecting funds
- Manage user disputes
- Providing info on offers, products and services
- Deliver marketing messages
If you are employee
We may process your personal information in order to fulfil our contract with you and to provide you with our services. This includes the following purposes:- Manage staff expenses
- Providing support
- Background checks processing
If you are employer
We may process your personal information in order to fulfil our contract with you and to provide you with our services. This includes the following purposes:- Payments processing
- Onboarding employers
If you are parent
With your consent, we may process your personal data for the following purposes:- Publishing user content
If you are prospect
We may process your personal data where necessary for the purposes of the legitimate interests pursued by us or by a third party, except where such interests are overridden by your interests or fundamental rights and freedoms. In order to reconcile our legitimate interests with your rights, we have introduced appropriate control mechanisms. On this basis, we process your data for the following purposes:- Pitching our products and services
- Providing support
If you are speaker
We may process your personal information in order to fulfil our contract with you and to provide you with our services. This includes the following purposes:- Manage speaker programme
- Maintain speaker log
- Providing support
If you are teacher
We may process your personal information in order to fulfil our contract with you and to provide you with our services. This includes the following purposes:- Run work experience programme
- Manage speaker programme
- Host user accounts
- Onboarding teachers
- Provide access to our portal
- Providing support
- Accessing MIS information
If you are visitor
We may process your personal information in order to fulfil our contract with you and to provide you with our services. This includes the following purposes:- Maintain CRM records
- Track user analytics
- Answer user queries
- Ensuring physical security of premises
If you are young person
We may process your personal information in order to fulfil our contract with you and to provide you with our services. This includes the following purposes:- Data processing and reporting
- Onboarding young person
- Provide our website
- Providing support
- Providing info on offers, products and services
- Deliver marketing messages
Your right
Personal Information is just that – it’s personal, and it’s yours. So we want to make sure that it’s easy for you to take control of it and exercise your legal rights.
If you make a rights request, we’ll confirm that we have received your request and let you know if we need anything else from you. We must fulfil your request within one month unless the request is particularly complex or we receive multiple requests from you. In these cases we may extend the time period by up to two months, however we will only do this when we absolutely have to, and will always let you know.
- if you want us to establish the data's accuracy;
- where our use of the data is unlawful but you do not want us to erase it;
- where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or
- you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it;
Our policies
People trust us with their privacy and maintaining this trust is central to everything we do. That’s why we have policies that set out what you can expect from us when you share your personal information with us.
Speakers for Schools Group Privacy Notice
Speakers for Schools ( “Us”, “We”, and “Our”) are committed to protecting and respecting your privacy. We don't hide behind small print because we understand how important your privacy is to you. That's why we share everything you need to know about what we do with your personal information (or “personal data”). We also make it simple for you to tell us what you want us to do with your personal data. We aim to be transparent and fair in all aspects of how we collect, manage and account for your personal data. We take the privacy and security of your personal information very seriously. We are committed to complying with our legal obligations under Data Protection legislation (the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018 (DPA), the Privacy and Electronic Communications (EC Directive) Regulations 2003 (PECR)) and any updated legislation. This Privacy Policy explains what types of personal information we collect about you, what we do with that personal information, the legal basis for our processing of your personal information, what rights you have in relation to your personal information and how you can exercise those rights. It also explains how we keep your personal information safe and secure. For the purpose of this Privacy Notice the meaning of school/college refers to state funded education establishments across the UK (School (11-19), School (11-16), UTC (14-19), FE/Sixth Form College, Special School, PRU, ITP).Who we are
Speakers for Schools is a charitable incorporated organisation (Company number CE000004 and a registered charity in England and Wales no 1150411 and Scotland SC046586) and we are a Data Controller in respect of your personal data. We are registered with the Information Commissioner’s Office and our registration number is ZA845395. Our principal address is Speakers for Schools, St Helens, Third Floor, 1 Undershaft, London EC3P 3DQ. We have appointed a Data Protection Officer who is responsible for managing Data Protection at Speakers for Schools and for ensuring that we comply with our legal obligations relating to personal information. Our DPO can be contacted at dpo@speakersforschools.org.Your Privacy
This privacy notice for Speakers for Schools aims to give you information on how we collect, process, and retain your personal data through your use of our services and all related websites, applications and online services and tools where this policy is referenced, regardless of how you access or use them, including mobile devices and our online communications with you. We may update this privacy notice from time to time and this. When we do, we will update our website and confirm the new date of the notice and also notify you of significant changes.- Information we collect about you
- directly from you when you provide it to us (e.g., when you sign up to use our services, make enquiries, or enter a competition, promotion or survey);
- from publicly-available sources;
- automatically as you navigate through our website; and
- from third parties (e.g., if you are a young person, we may receive information about you from your school/college/parent/guardian for you to sign up to our services).
Service User (young person):
This section applies to you if you sign up to one of SFS’ services, either on your own or through your school/college.What we may collect… | Why | Legal Basis |
Name; date of birth; gender; email address; phone number; contact address; contact phone number (as applicable), school/college attended. | If you sign up to use our services, either on your own or through your school/college, to inform you about the service. | Processing for the performance of our contract with you (Article 6(1)(b). |
Obtain feedback on your experience of using our website and services for example when you report content via our platform, send us emails, or reply to surveys about the impact of our service. | Our legitimate interest in assessing the effectiveness of our website, programmes and online services (Article 6(1)(f). | |
To inform you about our services and other Speakers for School related services. | Consent if you are over the age of 13 (Article 6(1)(a). Consent from a parent/guardian/carer if you are under the age of 13 (Article 6(1)(a). You can opt-out of these mailings at any time by clicking the unsubscribe link in our emails or by emailing DPO@speakersforschools.org. | |
For events. We will use your personal data to allow us to process your registration, communicate with you and obtain your feedback about the event. | We are processing this information about you for these purposes because it is in our legitimate interests to administer our events (Article 6(1)(f). We will also contact you about future events you might be interested in if you have given your consent to this (Article 6(1)(a). You can opt-out of these mailings at any time by clicking the unsubscribe link in our emails or by emailing DPO@speakersforschools.org | |
For the purpose of protecting you or others; in emergency medical circumstances, the charity will have to release information to protect your interests or the interests of others. | Vital Interest (Article 6(1)(d). | |
Eligibility for free school/college meals; information about whether you are in local educational authority care. | For the purposes of demonstrating our commitment to social responsibility, equality and mobility. | This is in compliance with our overall legal obligations in respect of social responsibility and equality (Article 6(1)(c) & social protection law (Article 9(2)(b). |
Marketing and Communications Data including your preferences in receiving marketing from us and our third parties and your communication preferences. | To send you marketing communications. | Consent (Article 6(1)(a). You can opt-out of these mailings at any time by clicking the unsubscribe link in our emails or by emailing DPO@speakersforschools.org. |
Data on your usage, engagement, and service utilisation in order to: understand your relationship with Speakers for Schools; support programme quality assurance; enhance the quality of our services and facilities; and enhance our systems and support services. | For management information, testing systems, research, and learning analytics. | While we will where possible use aggregated data, however in some cases we will use personal data where there is a legitimate interest in doing so (Article 6(1)(f). |
Data relating to health or disabilities if provided by you. | We require this information to ensure you receive reasonable adjustments (if required) when accessing our services. | This is provided voluntarily and is processed in accordance with our contract with you (Article 6(1)(b) and for health purposes (Article 9(2)(h). |
Data relating to race or ethnic origin. | On specific occasions, the charity will only process this data if you provide this. We are all about inclusion, so we will use this information to ensure we are advancing social mobility across the UK. | This is in compliance with our overall legal obligation in respect of social responsibility and equality (Article 6(1)(c) & social protection law Article 9(2)(b). |
Publicity photographs and/or video/digital images. | To promote the work of the charity. | Consent if you are over the age of 13 (Article 6(1)(a). Consent from a parent/guardian/carer if you are under the age of 13 (Article 6(1)(a). |
Emergency contact details. | To allow us to inform your contacts if you have taken ill or have an accident whilst using our services. | Vital interests (Article 6(1)(d). |
Parent/Guardian/Carer:
This section applies to you if you are the parent, guardian or carer of a young person under the age of 13 or without capacity, using SFS’ services and you provide us with any of the personal data outlined below.What we may collect… | Why | Legal Basis |
Name; date of birth; gender; email address; phone number; contact address; contact phone number (as applicable), school/college attended. | If you sign up for a young person to use our services, to inform you about the service. | Processing for the performance of our contract with the young person (Article 6(1)(b). |
Emergency contact details. | Vital interests (Article 6(1)(d). | |
Marketing and Communications Data including your preferences in receiving marketing from us and our third parties and your communication preferences. | To send you marketing communications. | Consent (Article 6(1)(a). You can opt-out of these communications at any time by clicking the unsubscribe link in our emails or by emailing DPO@speakersforschools.org. |
Correspondence to and from you (electronic or otherwise) (this excludes marketing communications). | To keep records. | Our legitimate interests in communication with you and responding to your queries (Article 6(1)(f). |
Teacher/Educator:
This section applies to you if you sign up to SFS on behalf of your school/college to access the Speakers for Schools programmes for the young people in your school/college.What we may collect… | Why | Legal Basis |
Name; username (or similar identifier); title; gender; school/college details; work email address; work phone number; mobile phone number; and occupation/employment information. | If you sign up on behalf of your school/college to use our services and to verify your eligibility for access to the Speakers for Schools programmes. To inform you of the services you have signed up for. | Processing for the performance of our contract with you and your school/college (Article 6(1)(b). |
Obtain feedback on your experience of using our website and services for example when you report content via our platform, send us emails, or reply to surveys about the impact of our service. | Our legitimate interest in assessing the effectiveness of our website, programmes and online services (Article 6(1)(f). | |
To inform you about other Speakers for Schools related services. | Consent (Article 6(1)(a). You can opt-out of these mailings at any time by clicking the unsubscribe link in our emails or by emailing DPO@speakersforschools.org. | |
For events. We will use your personal data to allow us to process your registration, communicate with you and obtain your feedback about the event. | We are processing this information about you for these purposes because it is in our legitimate interests to administer our events (Article 6(1)(f). We will also contact you about future events you might be interested in if you have given your consent to this (Article 6(1)(a). You can opt-out of these mailings at any time by clicking the unsubscribe link in our emails or by emailing DPO@speakersforschools.org | |
Data on your usage, engagement, and service utilisation in order to: understand your relationship with Speakers for Schools; support programme quality assurance; enhance the quality of our services and facilities; and enhance our systems and support services. | For management information, research, and learning analytics. | While we will where possible use aggregated data, in some cases we will use personal data where there is a legitimate interest in doing so (Article 6(1)(f). |
Marketing and Communications Data including your preferences in receiving marketing from us and our third parties and your communication preferences. | To send you marketing communications. | Consent (Article 6(1)(a) and legitimate interest where we are informing you of similar services (Article 6(1)(f). You can opt-out of these communications at any time by clicking the unsubscribe link in our emails or by emailing DPO@speakersforschools.org. |
Information confirming that you have read and understood our policies and procedures. | To confirm that you have read and understood our policies and procedures. | As part of the performance of our contract with you (Article 6(1)(b). |
Publicity photographs and/or video/digital images. | To promote the work of the charity. | Consent (Article 6(1)(a). |
Speaker/ Guest Speaker:
This section applies to you if you apply to, and/or if you agree to be a speaker on any of our programmes.What we may collect… | Why | Legal Basis |
Name; title; contact address; email address; contact phone number; company name; photo; biography; link to social media profiles; office/PA contact details (email and mobile) and occupation/employment information. | If you apply to be a speaker/ guest speaker or agree to be a speaker/ guest speaker. | As part of the performance of our contract with you (Article 6(1)(b). |
Obtain feedback on your experience of using our website and services for example, send us emails, or reply to surveys about the impact of our service. | Our legitimate interest in assessing the effectiveness of our website, programme and online services (Article 6(1)(f). | |
To keep you up to date with news about our work, events, products, and ways of supporting Speakers for Schools. | Consent (Article 6(1)(a) and legitimate interest where we are informing you of similar services (Article 6(1)(f). You can opt-out of these mailings at any time by clicking the unsubscribe link in our emails or by emailing DPO@speakersforschools.org | |
Data relating to race or ethnic origin if you apply/agree to be an Inspiration speaker. | On specific occasions, the charity will only process this data if you provide this. We are all about inclusion, so we will use this information to ensure we are advancing social mobility across the UK. | This is in compliance with our overall legal obligation in respect of social responsibility and equality (Article 6(1)(c) & social protection law Article 9(2)(b). |
Data relating to health or disabilities if provided by you and you apply/agree to be an Inspiration speaker. | We require this information to ensure you receive reasonable adjustments (if required) when assisting us with the Inspiration programme. | This is provided voluntarily and is processed in accordance with our contract with you (Article 6(1)(b) and for health purposes (Article 9(2)(h). |
Social media identifiers; image. | If you apply to be an Inspiration speaker or agree to be an Inspiration speaker. | Consent (Article 6(1)(a). |
Data on your usage, engagement, and service utilisation in order to: understand your relationship with Speakers for Schools; support programme quality assurance; enhance the quality of our services and facilities; and enhance our systems and support services. | For management information, research, and learning analytics. | While we will where possible use aggregated data, however in some cases we will use personal data where there is a legitimate interest in doing so (Article 6(1)(f). |
Information confirming that you have read and understood our policies and procedures. | To confirm that you have read and understood our policies and procedures. | As part of the performance of our contract with you (Article 6(1)(b). |
Publicity photographs and/or video/digital images. | This depends on your relationship with us, but will generally be to promote your work and/or the work of the charity. | Consent (Article 6(1)(a). |
Work Experience Employer:
This section applies to you if you provide opportunities for young persons.What we may collect… | Why | Legal Basis |
Your name; gender; profile name; job title; company name; contact address; email address; contact numbers; company website; company logo. | If you sign up on behalf of your company to use our services. | As part of the performance of our contract with you (Article 6(1)(b). |
Obtain feedback on your experience of using our website, programme and services for example when you report content via our platform, send us emails, or reply to surveys about the impact of our service. | Our legitimate interest in assessing the effectiveness of our website, programme and online services (Article 6(1)(f). |
Contractor/Supplier:
This applies to you if you perform services for the SFS Group as an independent contractor, supplier or vendor.What we may collect… | Why | Legal Basis |
Your name; gender; profile name; company name; contact address; email address; and contact numbers. | To enable us to make payments, send remittances, answer queries etc., and fulfil our relationship with you as a supplier. | As part of the performance of our contract with you (Article 6(1)(b). |
Bank Details | To enable us to make payments, send remittances, answer queries etc., and fulfil our relationship with you as a supplier. | As part of the performance of our contract with you (Article 6(1)(b). |
Unique Taxpayer Reference (UTR) Company Registration Number (CRN) | To enable us to make payments, send remittances, answer queries etc., and fulfil our relationship with you as a supplier. | As part of the performance of our contract with you (Article 6(1)(b). |
Know your Customer (KYC) checks and information including a copy of your passport (if a contractor). | To enable us to make payments, send remittances, answer queries etc., and fulfil our relationship with you as a supplier. | As part of the performance of our contract with you (Article 6(1)(b). |
Donor:
This section applies to you if you make a donation to SFS.What we may collect… | Why | Legal Basis |
Name; gender; email address; contact address; contact number. | If you signed up for Gift Aid, we are required to obtain your name and postal address. | It is a legal requirement for this process (Article 6(1)(c) and also forms part of our contract to accept your donation (Article 6(1)(b). |
Marketing and Communications Data including your preferences in receiving marketing from us and our third parties and your communication preferences. | To send you marketing communications. | Consent (Article 6(1)(a) and legitimate interest where we are informing you of similar services (Article 6(1)(f). You can opt-out of these communications at any time by clicking the unsubscribe link in our emails or by emailing DPO@speakersforschools.org. |
Financial information, such as bank name, sort code and account number. | To enable us to accept your donation. | As part of the performance of our contract with you (Article 6(1)(b). |
Enquiry maker:
This section applies to you if you submit a general query or a data subject rights request to SFS.What we may collect… | Why | Legal Basis |
Name; gender; username (or similar); title; contact address; email address; contact phone number; and company name (where applicable). | If you make a general business enquiry, to enable us to respond to it. | Our legitimate interests in responding to your queries (Article 6(1)(f). |
To enable us to respond to requests, complaints and enquiries made under Data Protection legislation. | Our legal obligation to comply with such requests (Article 6(1)(c). |
- How long we keep your information
- International Data Transfers
- Who do we share your information with?
- Third party web sites and applications
- How do we protect your personal data?
- Your rights
- Right to be informed by the provision of a privacy notice when your personal information is processed.
- Request access to your personal information (commonly known as a “data subject access request”). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.
- Request rectification of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
- Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing.
- Right to object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes.
- Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you.
- Request the transfer of your personal information to another party.
- Automated decision making, including profiling We do not envisage we will utilise any automated decision-making technology, however, should this change we will inform you.
- Complaints
- Version control
Revision History | |||
No | Details | Date | Author |
V1 | Initial draft | ||
V2 | Review and revisions | 20/04/23 | DPO |
Contact us
dpo@speakersforschools.org
Speakers for Schools
1 Undershaft
London
EC3P 3DQ