Your privacy respected here.
Speakers for Schools (We) are committed to protecting and respecting your privacy. We don’t hide behind small print because we understand how important your privacy is to you.
That’s why we share everything you need to know about what we do with your personal information. We also make it simple for you to tell us what you want us to do with your data.
We aim to be transparent and fair in all aspects of how we collect, manage and account for your personal data.
Your privacy
We take your privacy seriously. You trust us with your privacy and maintaining this trust is central to everything we do. That’s why we are open and transparent about what we do with your personal information.
Student data is kept strictly in the UK unless specifically stated otherwise, such as when requesting support or making an inquiry where the name, email address, and communication records may sit on our provider’s servers in Europe.
Our Data Protection Officer (DPO)
We have appointed a data protection officer who is responsible for overseeing how we treat your personal information. If you have any questions about this privacy notice, please contact our data protection officer using the details set out below:If you are contractor
We may collect the following information that you provide us:- Consequential information including Activities data, Disputes records, Communication records.
- KYC information including Copy of passport.
- Access information including Passwords.
- Profile information including Names.
- Financial information including Tax data.
- Website information including IP address.
- Contact information including Email addresses.
- Access information including Passwords.
If you are donor
We may collect the following information that you provide us:- Financial information including Banking and Payment details.
- Profile information including Occupation.
- Consequential information including Communication records.
If you are employee
We may collect the following information that you provide us:- Profile information including Names.
- Contact information including Email addresses.
- Consequential information including Communication records.
- KYC information including Copy of utility bills.
- Consequential information including Activities data.
If you are employer
We may collect the following information from third parties:- Contact information including Postal addresses.
- Financial information including Banking and Payment details.
If you are parent
We may collect the following information from third parties:- Media information including Video.
If you are prospect
We may collect the following information that you provide us:- Profile information including Names.
- Contact information including Email addresses.
- Consequential information including Communication records.
- Profile information including Occupation.
If you are speaker
We may collect the following information that you provide us:- Consequential information including Activities data, Communication records.
- Contact information including Phone numbers, Email addresses.
- Profile information including Names.
If you are teacher
We may collect the following information that you provide us:- Contact information including Phone numbers, Email addresses.
- Profile information including Names.
- Consequential information including Communication records.
- Profile information including Employment data.
- Access information including Passwords.
- Contact information including Email addresses.
If you are visitor
We may collect the following information that you provide us:- Consequential information including Communication records.
- Contact information including Email addresses.
- Access information including Identification numbers.
- Tracking information including Logs.
If you are young person
We may collect the following information that you provide us:- Contact information including Phone numbers, Email addresses.
- Profile information including Names.
- Consequential information including Communication records.
- Consequential information including Communication records.
- Tracking information including Logs.
- Communicate with staff
- Maintain log of contractor work
- Manage staff pensions
- Manage staff payroll
- Staff training and development
- Manage staff absense and holidays
- Manage staff health and safety
- Manage staff disputes
- Manage staff benefits
- Recruitment
- Complying with legal obligations
- Ensuring security of IT systems
If you are donor
We may process your personal information in order to fulfil our contract with you and to provide you with our services. This includes the following purposes:- Collecting funds
- Manage user disputes
- Providing info on offers, products and services
- Deliver marketing messages
If you are employee
We may process your personal information in order to fulfil our contract with you and to provide you with our services. This includes the following purposes:- Manage staff expenses
- Providing support
- Background checks processing
If you are employer
We may process your personal information in order to fulfil our contract with you and to provide you with our services. This includes the following purposes:- Payments processing
- Onboarding employers
If you are parent
With your consent, we may process your personal data for the following purposes:- Publishing user content
If you are prospect
We may process your personal data where necessary for the purposes of the legitimate interests pursued by us or by a third party, except where such interests are overridden by your interests or fundamental rights and freedoms. In order to reconcile our legitimate interests with your rights, we have introduced appropriate control mechanisms. On this basis, we process your data for the following purposes:- Pitching our products and services
- Providing support
If you are speaker
We may process your personal information in order to fulfil our contract with you and to provide you with our services. This includes the following purposes:- Manage speaker programme
- Maintain speaker log
- Providing support
If you are teacher
We may process your personal information in order to fulfil our contract with you and to provide you with our services. This includes the following purposes:- Run work experience programme
- Manage speaker programme
- Host user accounts
- Onboarding teachers
- Provide access to our portal
- Providing support
- Accessing MIS information
If you are visitor
We may process your personal information in order to fulfil our contract with you and to provide you with our services. This includes the following purposes:- Maintain CRM records
- Track user analytics
- Answer user queries
- Ensuring physical security of premises
If you are young person
We may process your personal information in order to fulfil our contract with you and to provide you with our services. This includes the following purposes:- Data processing and reporting
- Onboarding young person
- Provide our website
- Providing support
- Providing info on offers, products and services
- Deliver marketing messages
Your right
Personal Information is just that – it’s personal, and it’s yours. So we want to make sure that it’s easy for you to take control of it and exercise your legal rights.
If you make a rights request, we’ll confirm that we have received your request and let you know if we need anything else from you. We must fulfil your request within one month unless the request is particularly complex or we receive multiple requests from you. In these cases we may extend the time period by up to two months, however we will only do this when we absolutely have to, and will always let you know.
- if you want us to establish the data's accuracy;
- where our use of the data is unlawful but you do not want us to erase it;
- where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or
- you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it;
Our policies
People trust us with their privacy and maintaining this trust is central to everything we do. That’s why we have policies that set out what you can expect from us when you share your personal information with us.
Who are we
- Information we collect about you
- How we use your information
- How we secure your information
- How long we keep your information
- International data transfers
- Automated decision making
- Your rights
Who we are
This privacy notice aims to give you information about how Speakers for Schools ("Speakers for Schools", "we" or "us") collects and processes your personal information. Our principal address is Speakers for Schools, Fleet House, 8-12 New Bridge Street, London, EC4V 6AL. We have appointed a data protection officer who is responsible for overseeing how we treat your personal information. If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact our data protection officer using the details set out below: Name: Teck Kua Email address: dpo@speakersforschools.org We may update this privacy notice from time to time. When we do, we will let you know by changing the date on this notice and notifying you of significant changes. By continuing to access or use our services after those changes become effective, you agree to be bound by the revised privacy notice.Information we collect about you
If you are contractor
We may collect the following information that you provide us:- Consequential information including Activities data, Disputes records, Communication records.
- KYC information including Copy of passport.
- Access information including Passwords.
- Profile information including Names.
- Financial information including Tax data.
- Website information including IP address.
- Contact information including Email addresses.
- Access information including Passwords.
If you are donor
We may collect the following information that you provide us:- Financial information including Banking and Payment details.
- Profile information including Occupation.
- Consequential information including Communication records.
If you are employee
We may collect the following information that you provide us:- Profile information including Names.
- Contact information including Email addresses.
- Consequential information including Communication records.
- KYC information including Copy of utility bills.
- Consequential information including Activities data.
If you are employer
We may collect the following information from third parties:- Contact information including Postal addresses.
- Financial information including Banking and Payment details.
If you are parent
We may collect the following information from third parties:- Media information including Video.
If you are prospect
We may collect the following information that you provide us:- Profile information including Names.
- Contact information including Email addresses.
- Consequential information including Communication records.
- Profile information including Occupation.
If you are speaker
We may collect the following information that you provide us:- Consequential information including Activities data, Communication records.
- Contact information including Phone numbers, Email addresses.
- Profile information including Names.
If you are teacher
We may collect the following information that you provide us:- Contact information including Phone numbers, Email addresses.
- Profile information including Names.
- Consequential information including Communication records.
- Profile information including Employment data.
- Access information including Passwords.
- Contact information including Email addresses.
If you are visitor
We may collect the following information that you provide us:- Consequential information including Communication records.
- Contact information including Email addresses.
- Access information including Identification numbers.
- Tracking information including Logs.
If you are young person
We may collect the following information that you provide us:- Contact information including Phone numbers, Email addresses.
- Profile information including Names.
- Consequential information including Communication records.
- Consequential information including Communication records.
- Tracking information including Logs.
How we use your information
If you are contractor
We may process your personal information in order to fulfil our contract with you and to provide you with our services. This includes the following purposes:- Communicate with staff
- Maintain log of contractor work
- Manage staff pensions
- Manage staff payroll
- Staff training and development
- Manage staff absense and holidays
- Manage staff health and safety
- Manage staff disputes
- Manage staff benefits
- Recruitment
- Complying with legal obligations
- Ensuring security of IT systems
If you are donor
We may process your personal information in order to fulfil our contract with you and to provide you with our services. This includes the following purposes:- Collecting funds
- Manage user disputes
- Providing info on offers, products and services
- Deliver marketing messages
If you are employee
We may process your personal information in order to fulfil our contract with you and to provide you with our services. This includes the following purposes:- Manage staff expenses
- Providing support
- Background checks processing
If you are employer
We may process your personal information in order to fulfil our contract with you and to provide you with our services. This includes the following purposes:- Payments processing
- Onboarding employers
If you are parent
With your consent, we may process your personal data for the following purposes:- Publishing user content
If you are prospect
We may process your personal data where necessary for the purposes of the legitimate interests pursued by us or by a third party, except where such interests are overridden by your interests or fundamental rights and freedoms. In order to reconcile our legitimate interests with your rights, we have introduced appropriate control mechanisms. On this basis, we process your data for the following purposes:- Pitching our products and services
- Providing support
If you are speaker
We may process your personal information in order to fulfil our contract with you and to provide you with our services. This includes the following purposes:- Manage speaker programme
- Maintain speaker log
- Providing support
If you are teacher
We may process your personal information in order to fulfil our contract with you and to provide you with our services. This includes the following purposes:- Run work experience programme
- Manage speaker programme
- Host user accounts
- Onboarding teachers
- Provide access to our portal
- Providing support
- Accessing MIS information
If you are visitor
We may process your personal information in order to fulfil our contract with you and to provide you with our services. This includes the following purposes:- Maintain CRM records
- Track user analytics
- Answer user queries
- Ensuring physical security of premises
If you are young person
We may process your personal information in order to fulfil our contract with you and to provide you with our services. This includes the following purposes:- Data processing and reporting
- Onboarding young person
- Provide our website
- Providing support
- Providing info on offers, products and services
- Deliver marketing messages
How we secure your information
We use appropriate security measures to protect the security of your personal information both online and offline. These measures vary based on the sensitivity of the personal information we collect, process and store and the current state of technology. We also take measures to ensure service providers that process personal data on our behalf also have appropriate security controls in place.How long we keep your information
We will only keep your information for as long as is reasonably required for the purposes for which it was submitted or otherwise as determined by law or regulation. Once we no longer need your information it will be securely and confidentially destroyed.International data transfers
Some recipients of your personal information, such as third party sub-processors, are located outside of the UK or have offices in countries where data protection laws may provide a different level of protection than the laws in the UK. When transferring personal data to such recipients, we provide appropriate safeguardsAutomated decision making
We may use technologies that are considered automated decision making or profiling. We will not make any automated decisions about you that would significantly affect you unless such a decision is necessary for entering into, or the performance of, a contract with you, we have obtained your consent, or we are required by applicable law to use such technology. You will find information on your right to object to this processing of your data below under Your rights as a data subject.Your rights
Under certain circumstances, you have rights under the GDPR and the DPA 2018 in relation to your personal data. To summarise, you have the right to:- Request access to your personal data (commonly known as a "data subject access request"). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it;
- Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us;
- Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request;
- Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms;
- Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios:
- if you want us to establish the data's accuracy;
- where our use of the data is unlawful but you do not want us to erase it;
- where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or
- you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it;
- Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you; and
- Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent or on another lawful basis.
Contact us
dpo@speakersforschools.org
Speakers for Schools
1 Undershaft
London
EC3P 3DQ