Privacy Notice

We are Speakers for Schools. Our principle address is Speakers for Schools, Fleet House, 8-12 New Bridge Street, London, EC4V 6AL.

Our Data Protection Officer (DPO)

We have appointed a data protection officer who is responsible for overseeing how we treat your personal information. If you have any questions about this privacy notice, please contact our data protection officer using the details set out below:

If you are contractor

We may collect the following information that you provide us:

• Consequential information including Activities data, Disputes records, Communication records.
• KYC information including Copy of passport.
• Access information including Passwords.
• Profile information including Names.
• Financial information including Tax data.

We may collect the following information when you interact with us:

• Website information including IP address.
• Contact information including Email addresses.
• Access information including Passwords.

If you are donor

We may collect the following information that you provide us:

• Financial information including Banking and Payment details.
• Profile information including Occupation.

We may collect the following information when you interact with us:

• Consequential information including Communication records.

If you are employee

We may collect the following information that you provide us:

• Profile information including Names.
• Contact information including Email addresses.
• Consequential information including Communication records.

We may collect the following information from third parties:

• KYC information including Copy of utility bills.
• Consequential information including Activities data.

If you are employer

We may collect the following information from third parties:

• Contact information including Postal addresses.

We may collect the following information when you interact with us:

• Financial information including Banking and Payment details.

If you are parent

We may collect the following information from third parties:

• Media information including Video.

If you are prospect

We may collect the following information that you provide us:

• Profile information including Names.
• Contact information including Email addresses.
• Consequential information including Communication records.

We may collect the following information when you interact with us:

• Profile information including Occupation.

If you are speaker

We may collect the following information that you provide us:

• Consequential information including Activities data, Communication records.
• Contact information including Phone numbers, Email addresses.
• Profile information including Names.

If you are teacher

We may collect the following information that you provide us:

• Contact information including Phone numbers, Email addresses.
• Profile information including Names.
• Consequential information including Communication records.

We may collect the following information from third parties:

• Profile information including Employment data.
• Access information including Passwords.
• Contact information including Email addresses.

If you are visitor

We may collect the following information that you provide us:

• Consequential information including Communication records.
• Contact information including Email addresses.

We may collect the following information when you interact with us:

• Access information including Identification numbers.
• Tracking information including Logs.

If you are young person

We may collect the following information that you provide us:

• Contact information including Phone numbers, Email addresses.
• Profile information including Names.
• Consequential information including Communication records.

We may collect the following information when you interact with us:

• Consequential information including Communication records.
• Tracking information including Logs.

If you are contractor We may process your personal information in order to fulfil our contract with you and to provide you with our services. This includes the following purposes:

• Communicate with staff
• Maintain log of contractor work
• Manage staff pensions
• Manage staff payroll
• Staff training and development
• Manage staff absense and holidays
• Manage staff health and safety
• Manage staff disputes
• Manage staff benefits
• Recruitment

We may process your personal information in order to comply with legal obligations to which we are subject. This includes the following purposes:

• Complying with legal obligations

We may process your personal data where necessary for the purposes of the legitimate interests pursued by us or by a third party, except where such interests are overridden by your interests or fundamental rights and freedoms. In order to reconcile our legitimate interests with your rights, we have introduced appropriate control mechanisms. On this basis, we process your data for the following purposes:

• Ensuring security of IT systems

If you are donor

We may process your personal information in order to fulfil our contract with you and to provide you with our services. This includes the following purposes:

• Collecting funds

We may process your personal data where necessary for the purposes of the legitimate interests pursued by us or by a third party, except where such interests are overridden by your interests or fundamental rights and freedoms. In order to reconcile our legitimate interests with your rights, we have introduced appropriate control mechanisms. On this basis, we process your data for the following purposes:

• Manage user disputes

With your consent, we may process your personal data for the following purposes:

• Providing info on offers, products and services
• Deliver marketing messages

If you are employee

We may process your personal information in order to fulfil our contract with you and to provide you with our services. This includes the following purposes:

• Manage staff expenses

We may process your personal data where necessary for the purposes of the legitimate interests pursued by us or by a third party, except where such interests are overridden by your interests or fundamental rights and freedoms. In order to reconcile our legitimate interests with your rights, we have introduced appropriate control mechanisms. On this basis, we process your data for the following purposes:

• Providing support

With your consent, we may process your personal data for the following purposes:

• Background checks processing

If you are employer

We may process your personal information in order to fulfil our contract with you and to provide you with our services. This includes the following purposes:

• Payments processing
• Onboarding employers

If you are parent

With your consent, we may process your personal data for the following purposes:

• Publishing user content

If you are prospect

We may process your personal data where necessary for the purposes of the legitimate interests pursued by us or by a third party, except where such interests are overridden by your interests or fundamental rights and freedoms. In order to reconcile our legitimate interests with your rights, we have introduced appropriate control mechanisms. On this basis, we process your data for the following purposes:

• Pitching our products and services
• Providing support

If you are speaker

We may process your personal information in order to fulfil our contract with you and to provide you with our services. This includes the following purposes:

• Manage speaker programme

We may process your personal data where necessary for the purposes of the legitimate interests pursued by us or by a third party, except where such interests are overridden by your interests or fundamental rights and freedoms. In order to reconcile our legitimate interests with your rights, we have introduced appropriate control mechanisms. On this basis, we process your data for the following purposes:

• Maintain speaker log
• Providing support

If you are teacher

We may process your personal information in order to fulfil our contract with you and to provide you with our services. This includes the following purposes:

• Run work experience programme
• Manage speaker programme
• Host user accounts
• Onboarding teachers
• Provide access to our portal

We may process your personal data where necessary for the purposes of the legitimate interests pursued by us or by a third party, except where such interests are overridden by your interests or fundamental rights and freedoms. In order to reconcile our legitimate interests with your rights, we have introduced appropriate control mechanisms. On this basis, we process your data for the following purposes:

• Providing support

With your consent, we may process your personal data for the following purposes:

• Accessing MIS information

If you are visitor

We may process your personal information in order to fulfil our contract with you and to provide you with our services. This includes the following purposes:

• Maintain CRM records

We may process your personal data where necessary for the purposes of the legitimate interests pursued by us or by a third party, except where such interests are overridden by your interests or fundamental rights and freedoms. In order to reconcile our legitimate interests with your rights, we have introduced appropriate control mechanisms. On this basis, we process your data for the following purposes:

• Track user analytics
• Answer user queries
• Ensuring physical security of premises

If you are young person

We may process your personal information in order to fulfil our contract with you and to provide you with our services. This includes the following purposes:

• Data processing and reporting
• Onboarding young person

We may process your personal data where necessary for the purposes of the legitimate interests pursued by us or by a third party, except where such interests are overridden by your interests or fundamental rights and freedoms. In order to reconcile our legitimate interests with your rights, we have introduced appropriate control mechanisms. On this basis, we process your data for the following purposes:

• Provide our website
• Providing support

With your consent, we may process your personal data for the following purposes:

• Providing info on offers, products and services
• Deliver marketing messages

We use appropriate security measures to protect the security of your personal information both online and offline. These measures vary based on the sensitivity of the personal information we collect, process and store and the current state of technology. We also take measures to ensure service providers that process personal data on our behalf also have appropriate security controls in place.

We will only keep your information for as long as is reasonably required for the purposes for which it was submitted or otherwise as determined by law or regulation. Once we no longer need your information it will be securely and confidentially destroyed.

Some recipients of your personal information, such as third party sub-processors, are located outside of the UK or have offices in countries where data protection laws may provide a different level of protection than the laws in the UK. When transferring personal data to such recipients, we provide appropriate safeguards.

We may use technologies that are considered automated decision making or profiling. We will not make any automated decisions about you that would significantly affect you unless such a decision is necessary for entering into, or the performance of, a contract with you, we have obtained your consent, or we are required by applicable law to use such technology. You will find information on your right to object to this processing of your data below under Your rights as a data subject.

This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it;

This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us;

This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request;

Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms;

Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios:

• if you want us to establish the data's accuracy;
• where our use of the data is unlawful but you do not want us to erase it;
• where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or
• you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it;

Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.

Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent or on another lawful basis. If you wish to exercise any of the rights set out above, please contact us

Last updated 22/09/2021 10:48:23 Your privacy is important to us, and so is being transparent about how we collect, use, and share information about you. This policy is intended to help you understand:

Who are we

• Information we collect about you
• How we use your information
• How we secure your information
• How long we keep your information
• International data transfers
• Automated decision making
• Your rights

Who we are

This privacy notice aims to give you information about how Speakers for Schools ("Speakers for Schools", "we" or "us") collects and processes your personal information. Our principal address is Speakers for Schools, Fleet House, 8-12 New Bridge Street, London, EC4V 6AL. We have appointed a data protection officer who is responsible for overseeing how we treat your personal information. If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact our data protection officer using the details set out below: Name: Teck Kua Email address: dpo@speakersforschools.org We may update this privacy notice from time to time. When we do, we will let you know by changing the date on this notice and notifying you of significant changes. By continuing to access or use our services after those changes become effective, you agree to be bound by the revised privacy notice.

Information we collect about you

If you are contractor

We may collect the following information that you provide us:

• Consequential information including Activities data, Disputes records, Communication records.
• KYC information including Copy of passport.
• Access information including Passwords.
• Profile information including Names.
• Financial information including Tax data.

We may collect the following information when you interact with us:

• Website information including IP address.
• Contact information including Email addresses.
• Access information including Passwords.

If you are donor

We may collect the following information that you provide us:

• Financial information including Banking and Payment details.
• Profile information including Occupation.

We may collect the following information when you interact with us:

• Consequential information including Communication records.

If you are employee

We may collect the following information that you provide us:

• Profile information including Names.
• Contact information including Email addresses.
• Consequential information including Communication records.

We may collect the following information from third parties:

• KYC information including Copy of utility bills.
• Consequential information including Activities data.

If you are employer

We may collect the following information from third parties:

• Contact information including Postal addresses.

We may collect the following information when you interact with us:

• Financial information including Banking and Payment details.

If you are parent

We may collect the following information from third parties:

• Media information including Video.

If you are prospect

We may collect the following information that you provide us:

• Profile information including Names.
• Contact information including Email addresses.
• Consequential information including Communication records.

We may collect the following information when you interact with us:

• Profile information including Occupation.

If you are speaker

We may collect the following information that you provide us:

• Consequential information including Activities data, Communication records.
• Contact information including Phone numbers, Email addresses.
• Profile information including Names.

If you are teacher

We may collect the following information that you provide us:

• Contact information including Phone numbers, Email addresses.
• Profile information including Names.
• Consequential information including Communication records.

We may collect the following information from third parties:

• Profile information including Employment data.
• Access information including Passwords.
• Contact information including Email addresses.

If you are visitor

We may collect the following information that you provide us:

• Consequential information including Communication records.
• Contact information including Email addresses.

We may collect the following information when you interact with us:

• Access information including Identification numbers.
• Tracking information including Logs.

If you are young person

We may collect the following information that you provide us:

• Contact information including Phone numbers, Email addresses.
• Profile information including Names.
• Consequential information including Communication records.

We may collect the following information when you interact with us:

• Consequential information including Communication records.
• Tracking information including Logs.

How we use your information

If you are contractor

We may process your personal information in order to fulfil our contract with you and to provide you with our services. This includes the following purposes:

• Communicate with staff
• Maintain log of contractor work
• Manage staff pensions
• Manage staff payroll
• Staff training and development
• Manage staff absense and holidays
• Manage staff health and safety
• Manage staff disputes
• Manage staff benefits
• Recruitment

We may process your personal information in order to comply with legal obligations to which we are subject. This includes the following purposes:

• Complying with legal obligations

We may process your personal data where necessary for the purposes of the legitimate interests pursued by us or by a third party, except where such interests are overridden by your interests or fundamental rights and freedoms. In order to reconcile our legitimate interests with your rights, we have introduced appropriate control mechanisms. On this basis, we process your data for the following purposes:

• Ensuring security of IT systems

If you are donor

We may process your personal information in order to fulfil our contract with you and to provide you with our services. This includes the following purposes:

• Collecting funds

We may process your personal data where necessary for the purposes of the legitimate interests pursued by us or by a third party, except where such interests are overridden by your interests or fundamental rights and freedoms. In order to reconcile our legitimate interests with your rights, we have introduced appropriate control mechanisms. On this basis, we process your data for the following purposes:

• Manage user disputes

With your consent, we may process your personal data for the following purposes:

• Providing info on offers, products and services
• Deliver marketing messages

If you are employee

We may process your personal information in order to fulfil our contract with you and to provide you with our services. This includes the following purposes:

• Manage staff expenses

We may process your personal data where necessary for the purposes of the legitimate interests pursued by us or by a third party, except where such interests are overridden by your interests or fundamental rights and freedoms. In order to reconcile our legitimate interests with your rights, we have introduced appropriate control mechanisms. On this basis, we process your data for the following purposes:

• Providing support

With your consent, we may process your personal data for the following purposes:

• Background checks processing

If you are employer

We may process your personal information in order to fulfil our contract with you and to provide you with our services. This includes the following purposes:

• Payments processing
• Onboarding employers

If you are parent

With your consent, we may process your personal data for the following purposes:

• Publishing user content

If you are prospect

We may process your personal data where necessary for the purposes of the legitimate interests pursued by us or by a third party, except where such interests are overridden by your interests or fundamental rights and freedoms. In order to reconcile our legitimate interests with your rights, we have introduced appropriate control mechanisms. On this basis, we process your data for the following purposes:

• Pitching our products and services
• Providing support

If you are speaker

We may process your personal information in order to fulfil our contract with you and to provide you with our services. This includes the following purposes:

• Manage speaker programme

We may process your personal data where necessary for the purposes of the legitimate interests pursued by us or by a third party, except where such interests are overridden by your interests or fundamental rights and freedoms. In order to reconcile our legitimate interests with your rights, we have introduced appropriate control mechanisms. On this basis, we process your data for the following purposes:

• Maintain speaker log
• Providing support

If you are teacher

We may process your personal information in order to fulfil our contract with you and to provide you with our services. This includes the following purposes:

• Run work experience programme
• Manage speaker programme
• Host user accounts
• Onboarding teachers
• Provide access to our portal

We may process your personal data where necessary for the purposes of the legitimate interests pursued by us or by a third party, except where such interests are overridden by your interests or fundamental rights and freedoms. In order to reconcile our legitimate interests with your rights, we have introduced appropriate control mechanisms. On this basis, we process your data for the following purposes:

• Providing support

With your consent, we may process your personal data for the following purposes:

• Accessing MIS information

If you are visitor

We may process your personal information in order to fulfil our contract with you and to provide you with our services. This includes the following purposes:

• Maintain CRM records

We may process your personal data where necessary for the purposes of the legitimate interests pursued by us or by a third party, except where such interests are overridden by your interests or fundamental rights and freedoms. In order to reconcile our legitimate interests with your rights, we have introduced appropriate control mechanisms. On this basis, we process your data for the following purposes:

• Track user analytics
• Answer user queries
• Ensuring physical security of premises

If you are young person

We may process your personal information in order to fulfil our contract with you and to provide you with our services. This includes the following purposes:

• Data processing and reporting
• Onboarding young person

We may process your personal data where necessary for the purposes of the legitimate interests pursued by us or by a third party, except where such interests are overridden by your interests or fundamental rights and freedoms. In order to reconcile our legitimate interests with your rights, we have introduced appropriate control mechanisms. On this basis, we process your data for the following purposes:

• Provide our website
• Providing support

With your consent, we may process your personal data for the following purposes:

• Providing info on offers, products and services
• Deliver marketing messages

How we secure your information

We use appropriate security measures to protect the security of your personal information both online and offline. These measures vary based on the sensitivity of the personal information we collect, process and store and the current state of technology. We also take measures to ensure service providers that process personal data on our behalf also have appropriate security controls in place.

How long we keep your information

We will only keep your information for as long as is reasonably required for the purposes for which it was submitted or otherwise as determined by law or regulation. Once we no longer need your information it will be securely and confidentially destroyed.

International data transfers

Some recipients of your personal information, such as third party sub-processors, are located outside of the UK or have offices in countries where data protection laws may provide a different level of protection than the laws in the UK. When transferring personal data to such recipients, we provide appropriate safeguards

Automated decision making

We may use technologies that are considered automated decision making or profiling. We will not make any automated decisions about you that would significantly affect you unless such a decision is necessary for entering into, or the performance of, a contract with you, we have obtained your consent, or we are required by applicable law to use such technology. You will find information on your right to object to this processing of your data below under Your rights as a data subject.

Your rights

Under certain circumstances, you have rights under the GDPR and the DPA 2018 in relation to your personal data. To summarise, you have the right to:

• Request access to your personal data (commonly known as a "data subject access request"). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it;
• Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us;
• Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request;
• Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms;
• Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios:
  • if you want us to establish the data's accuracy;
  • where our use of the data is unlawful but you do not want us to erase it;
  • where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or
  • you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it;
• Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you; and
• Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent or on another lawful basis.

If you wish to exercise any of the rights set out above, please contact us.